Return and Refund Policy
Returns are reviewed within a 7-day request window. Opened or used products are not accepted for change-of-mind returns, but we will review damaged, defective, wrong, missing, expired, or materially different items.
1. Overview
This Return and Refund Policy applies to purchases made through SunflowerAroma, operated by H O W Enterprise Sdn. Bhd., company registration number 201601022126 (1193065-M).
We want orders to arrive correctly and in good condition. If your item is damaged, defective, wrong, missing, expired, or materially different from the product description, contact us promptly so we can review and offer an appropriate remedy.
This Policy does not exclude, restrict, or limit any rights you may have under applicable Malaysian consumer protection law.
2. Return Window
Please contact us within 7 days after delivery if you wish to request a return, refund, exchange, or replacement.
For parcels that arrive damaged, please contact us within 48 hours after delivery so that the parcel condition can be documented while the courier evidence is still fresh.
Requests made after the applicable timeframe may be declined unless required by law or approved by us at our discretion.
3. Eligible Return, Refund, Exchange, or Replacement Reasons
You may request a return, refund, exchange, or replacement if one of the following applies:
- The item was not received.
- The item was damaged during delivery.
- The item is defective.
- The wrong item, scent, size, variant, or quantity was sent.
- Part of the order is missing.
- The item is expired at the time of delivery.
- The item is materially different from the product description.
- The parcel or item has another issue caused by our error or courier handling.
4. Change-of-Mind Returns
We may accept change-of-mind returns for eligible items if the request is made within 7 days after delivery and the item is unopened, unused, sealed, undamaged, and in its original packaging.
For hygiene, safety, and product quality reasons, opened, used, unsealed, or improperly stored products are not eligible for change-of-mind returns.
For change-of-mind returns, the customer is responsible for return shipping costs. Original shipping fees are non-refundable unless the return is due to our error, a defective item, damaged item, wrong item, missing item, expired item, or item materially different from the product description.
5. Non-Returnable Items
Unless the item is defective, damaged on delivery, wrongly supplied, expired, missing, or materially different from the product description, we cannot accept returns for the following:
- Opened, used, or unsealed products.
- Products with damaged, broken, or missing safety seals.
- Products not in original packaging.
- Products damaged due to misuse, improper storage, negligence, or normal wear.
- Items returned without our prior approval or without proof of purchase.
- Free gifts, samples, testers, or promotional items unless defective or wrongly supplied.
- Gift cards, digital products, or non-physical items where applicable.
- Items that cannot be returned for hygiene, safety, legal, or courier restriction reasons.
6. Return Condition Requirements
Returned items must be packed securely to prevent damage during return delivery. Where possible, please use the original parcel packaging or similar protective packaging.
For approved change-of-mind returns, the item must be unopened, unused, sealed, undamaged, and in its original packaging with all accessories, inserts, labels, and promotional items included.
If returned items arrive damaged due to poor return packaging or are not in the approved return condition, we may reduce or reject the refund where permitted by law.
7. How to Request a Return
To request a return, refund, exchange, or replacement, contact us at [email protected]. Please do not send items back before receiving our return instructions.
Please include the following information so we can assess your request:
- Order number.
- Full name and contact email used for the order.
- Product name and quantity affected.
- Clear description of the issue.
- Photos or video of the item.
- Photos of the parcel, outer packaging, inner packaging, and shipping label for damaged, wrong, missing, or courier-related issues.
- Any relevant tracking number, delivery proof, or courier notification.
- Your preferred remedy, such as replacement, exchange, refund, or store credit.
8. Return Shipping Costs
We will bear reasonable return or re-delivery shipping costs where the return is due to our error, a defective item, damaged item, wrong item, missing item, expired item, or item materially different from the product description.
For change-of-mind returns or returns not caused by our error, the customer is responsible for return shipping costs and any related courier charges.
If you return an item without our approval or without following our return instructions, we may be unable to process the return or reimburse shipping costs.
9. Inspection and Approval
All return, refund, exchange, and replacement requests are subject to review. We may inspect the returned item, photos, videos, courier records, order records, and other relevant evidence before approving a remedy.
If your request is approved, we may offer a replacement, exchange, refund, store credit, partial refund, or another remedy appropriate to the issue and permitted by law.
If your request is not approved, we will explain the reason where appropriate. You may be responsible for any cost to return the item back to you if the item was sent to us without approval or does not meet the return requirements.
10. Refund Method and Timeline
Approved refunds will usually be processed to the original payment method within 7-14 business days after approval.
Your bank, card issuer, e-wallet, payment gateway, or payment provider may require additional time to post the refund to your account.
Shipping fees, return shipping fees, handling fees, and promotional discounts may be non-refundable unless the return is due to our error, a defective item, damaged item, wrong item, missing item, expired item, or item materially different from the product description.
11. Exchanges and Replacements
Exchanges and replacements are subject to stock availability.
If the same item is unavailable, we may offer an alternative item of equal value, store credit, or refund where appropriate.
Replacement delivery time depends on stock availability, order processing, courier handover, and the delivery destination.
12. Sale Items, Bundles, Gifts, and Promotions
If your order included a bundle, set, free gift, sample, discount, voucher, or promotional item, all related items may need to be returned together before a refund is processed.
If only part of a promotional order is returned, the refund may be adjusted to reflect the value of retained items, used vouchers, bundle pricing, free gifts, or promotional benefits where permitted by law.
13. Late or Missing Refunds
If your refund has been approved but has not appeared after the expected processing time, please first check with your bank, card issuer, e-wallet, or payment provider.
If you still need help, contact us at [email protected] with your order number and refund approval details.
14. Contact Us
For return, refund, exchange, or replacement requests, contact us at [email protected].
H O W Enterprise Sdn. Bhd. registered business address: Lot 9930, No. 86, 1st Floor, Block J, RH Plaza, Jalan Lapangan Terbang, Kuching, Sarawak 93250, Malaysia.
Ringkasan Polisi Pemulangan dan Bayaran Balik
Tempoh permohonan
Sila hubungi kami dalam masa 7 hari selepas penghantaran untuk meminta pemulangan, bayaran balik, pertukaran, atau penggantian. Jika bungkusan rosak semasa diterima, hubungi kami dalam masa 48 jam selepas penghantaran dengan bukti gambar atau video.
Sebab yang layak
Permintaan boleh dibuat jika item tidak diterima, rosak semasa penghantaran, cacat, salah item atau variasi, kuantiti tidak lengkap, telah tamat tempoh, atau berbeza secara material daripada keterangan produk.
Pertukaran fikiran
Pemulangan kerana pertukaran fikiran mungkin diterima hanya jika item belum dibuka, belum digunakan, masih berseal, tidak rosak, dan berada dalam pembungkusan asal. Kos penghantaran balik untuk pertukaran fikiran ditanggung oleh pelanggan.
Kos penghantaran balik
Kami akan menanggung kos penghantaran balik atau penghantaran semula yang munasabah jika masalah disebabkan oleh kesilapan kami, item cacat, rosak, salah, tidak lengkap, tamat tempoh, atau berbeza daripada keterangan produk. Untuk bantuan, hubungi [email protected].